NORTH COUNTRY ATV CLUB, INC.
BYLAWS
ATV CLUB BYLAWS
Amendments & Revisions
Effective
Amended
NORTH
COUNTRY ATV CLUB, INC
BY-LAWS
Article I
Purpose of
NORTH COUNTRY ATV CLUB, INC.
Section I:
Be it
known that the name of the group is the North Country ATV
Club, Inc.
Section II: Be it further known that
the said club is an incorporated
non-profit organization, duly registered with the State of
Article II
Section I: To
promote and foster all terrain vehicles (ATV’s) as a sport and
recreation for
its members: to exchange information pertinent to ATV’s.
To create, maintain, mark and map a system
of MULTI-RECREATIONAL trails, public and private, for the use of ATV’. To promote good
conduct,
sportsmanship, safety, and conservation practices; and to assist in
rescue
work.
Article III
MEMBERSHIP
Section I: Any
person sixteen (16) years or older; or twelve (12) years old and has
completed
the state required O.H.R.V. safety course, having an interest in all
terrain
vehicles, is eligible for membership.
1a:
Family membership only allows two votes, any additional votes
requires
additional membership and dues.
2b:
Family membership covers children under
eighteen (18) years of age.
Section II: Any
minor having an interest in all terrain vehicles (ATV’s) that wants to
become a
member must have a written consent signed by his/her parent or
guardian; must
include such wording as to relieve this organization of any and all
responsibility for any damage or claims what-so-ever.
Section III: Any
member or applicant for membership will not be discriminated against
for
reasons of race, sex, religion, color or creed.
Section IV: Each
active member present at a meeting shall be entitled to one vote per
issue.
Section V: A
member may resign from North Country ATV Club, Inc. at any time upon
written
notice to the Secretary. With the understanding that all dues are non-refundable.
Section VI: Membership
in North Country ATV Club, Inc. may be terminated by majority vote of
the Board
of Directors in the event of non-payment of dues or for other reasons
consistent with the Club’s best interest.
.
ARTICLE IV
MANAGEMENT
Section I: The
Management of North Country ATV Club, Inc. shall be vested in the Board
of
Directors.
Section II: The
members of this organization are the governing body.
ARTICLE V
BOARD OF
DIRECTORS
Section I: The
organization will be governed by officers duly elected by the majority
vote of
its members. The officers will
include
a President; Vice President; Secretary; Treasurer, Trail Administrator,
Head
Trail Master and five (5) Directors who shall be elected by ballot at
the
annual meeting and shall hold office for a term of one (1) year, or
until their
successors are chosen.
Section II: The official term of the officers shall begin on the day of their election and shall continue until their successors are duly elected. In case of death, resignation or disability of any officer, it shall be the duty of the membership to fill such vacancy for the remainder of the official term. All elected officers shall be members in good standing.
Section III: There shall be no financial payment for services in these offices.
Section IV: No officer or member shall contract any debts for or against the organization without first being authorized to do so by majority vote of the assembly at any regular meeting or by the Board of Directors.
Section V: The Chairman for any committee will be elected by a majority vote of the club or appointed by the President.
Section VI: Any elected Chairman may appoint his/her own committee; but may waive this privilege if he/she desires.
Section VII: At any meeting when the election of officers is on the agenda the by-laws shall be read, upon request.
Section VIII: These by-laws may be amended by presentation of such proposed amendments in writing by any member in good standing at any regular meeting, (after all members have been notified of such proposal in the club’s newsletter), and may be adopted by a two thirds vote of members present.
Sections IX: The rules of Parliamentary Law shall prevail when not in conflict with the by-laws.
ARTICLE VI
MEETINGS
Section I: Regular meetings, date, time of meeting, and place will be determined at the last meeting of the season by two thirds vote of members present. Meetings will also be changed as necessary due to holidays. Special meetings and /or meetings of the Board of Directors may be called by the President.
Section
III: The annual meeting shall be held the first Tuesday in
September. (date changed on
ARTICLE VII
QUORUM
Section I: A quorum of seven (7) club members shall be present in order to hold a meeting of the membership.
Section II: A quorum of the Board of Directors shall be a simple majority.
ARTICLE VIII
DUES
Section I: All dues for membership shall run from January to December and be paid on or before the April meeting. Dollar amount for dues shall be determined at the last meeting of the season and adopted by a two-thirds vote of members present.
Section II: Only members with their dues paid will be entitled to vote.
Section III: Any member in good standing will be eligible when duly nominated or appointed to serve on any committee.
ARTICLE IX
ELECTIONS
Section I: Elections of officers shall be at the annual meeting.
Section II: All officers shall serve for one (1) year.
Section III: The President shall appoint a three (3) member nominating committee thirty (30) days prior to the annual meeting, to bring a minimum of one (1) name for each elective office.
ARTICLE X
MONIES
Section I: All requests for monies from outside the organization totaling more that one hundred (100) dollars have to be presented, in writing and itemized before presentation on the agenda at a regular scheduled meeting. The Board of Directors will review and present their recommendations to the membership at the meeting.
Section II: The Board of Directors has the authority to disperse funds up to one hundred (100) dollars without consulting the membership, or up to one thousand (1000) dollars for trail work only.
ARTICLE XI
DUTIES OF OFFICERS
PRESIDENT
The presiding officer shall take the chair and call the meeting to order at the proper time; shall announce in it order, each item of business; shall state all proper questions, put to the vote, and declare the result of said vote; shall state points of order or course of proceedings when requested or when he/she deems it necessary to do so; shall receive messages and other communications and announce them to the assembly; shall act for the assembly in signing documents, renting halls, etc.
VICE
PRESIDENT
The Vice President shall act in place of the President in his absence.
SECRETARY
(RECORDING)
As the recording officer the Secretary shall keep a correct and complete record of proceedings and shall read the minutes at the next meeting. In the absence of the President and Vice President he/she shall call the meeting to order and shall occupy the chair while the assembly proceeds to elect a chair person proem. The Secretary shall read all papers to be acted upon, when requested to do so; shall call the roll when necessary, shall hand to the chairperson of every committee appointed a list of the persons on the committee and statement of the matter entrusted to them; shall make out and present to the presiding officer, before each meeting a list of all committees, shall authenticate by his/her signature alone or with that of the presiding officer, all the acts, orders and proceeding of the assembly.
Will receive all monies for membership, record it, keep an up-to-date list of membership. Turn over to Treasurer, said monies, along with monies received through correspondence, if any, giving a complete breakdown of this to Treasurer while maintaining a record of same.
TREASURER
The Treasurer shall have charge of all the funds of the club and shall pay them out upon order of the assembly or authorized by a Director. The Treasurer shall keep records of all monies received by the organization; and shall promptly deposit all monies received and shall report in detail, monthly and annually, as required by the Board of Directors, monies collected, expended or invested. The club must vote upon approval of the Treasurer’s report.
TRAIL
ADMINISTRATOR
The Tail Administrator shall be the liaison officer between the Bureau of Off Highway Vehicles, and the organization. He/she shall be free to call upon any member for assistance. He/she shall have the authority to pursue any and all means of funding to maintain current trails (i.e. grants donations, etc.). All monies received from the state shall be channeled through the Tail Administrator.
HEAD
TRAIL MASTER
The Head Trail Master shall coordinate the trail system. The Trail Masters shall seek assistance from members for trail maintenance, mapping and marking; and for the maintenance of equipment.
Trail Masters shall work under the direction of the Head Trail Master.
ARTICLE XII
ORDER OF BUSINESS
1. Call meeting to order
2. Roll call of officers – welcome to guests
3. Reading of the minutes of the last meeting, for reference
4. Treasurer’s Report
5. Old Business*
6. New Business*
7. Closing of the meeting. President asks for motion which the members vote upon
*Which may consist of any or all of the following
Committee Reports
Communications
Bills and Accounts
Unfinished Business
Suggestions for the good of the club
ARTICLE XIII
DISSOLUTION OF THE CLUB
Section I: In the event of dissolution of the club, all property and monies in the name of the North Country ATV Club, Inc. shall be donated to a local, non-profit, organization(s) at the discretion of the officers and members.
ARTICLE XIV
BY-LAW AMENDMENT
CONFLICT OF INTEREST POLICY
Any
potential conflict of interest on the part of any director or officer
shall be
disclosed, in writing, to the Board of Directors and shall be made a
matter of
record through an annual disclosure form.
A disclosure shall also be made each time a potential conflict
of
interest arises involving a specific issue or transaction before the
Board, and
shall be made a part of the recorded minutes of the meeting in which
the issue
arose.
Where
the
transaction involves a potential pecuniary benefit to a director or
officer (or
an entity of which the director or officer, or a member of his/her
immediate
family [i.e. spouse, parent, child, or sibling], is a proprietor,
partner,
employee or officer), and combined with all other transactions in the
same
fiscal year involving the same person, exceeds five hundred dollars
($500.00), but
is less than five thousand dollars ($5,000.00), a legal notice shall be
published in the News and Sentinel,
and written notice shall be sent to the
Director of Charitable Trusts prior to consummation of the
transaction,
which shall then require a two-thirds vote for approval.
Any such notices shall be in compliance with
the statutory requirements in effect at the time. The
minutes of any meeting in which a
potential conflict of interest arises shall reflect that a full and
fair
disclosure was made concerning the conflict and that all disqualified
parties,
directors and officers were absent during both the discussion and the
voting on
the transaction.
The
North
Country ATV Club shall not loan any money or property to any of its
directors
or officers or enter into any sale, purchase or lease (for a term
greater than
five years) of real estate to or from any of its directors or officers
without
prior approval of the Probate Court.
I,
____________________________________, hereby acknowledge receipt of a
(Print Name)
copy of
this Policy and agree to be bound by the terms and conditions described
above.
_____________________________ ________________________________
(Date)
(Signature)
________________________________
(Title)
BYLAWS
These by-laws may be altered, amended or repealed at any Annual or Special Meeting of the membership by a majority vote of those present or represented by proxy and voting at the meeting, in the notice of which the subject matter of the proposed alterations, amendments or repeal or the Articles to be affected thereby, shall be specified.
We, the undersigned, approve these by-laws this 10 Day of September 2000.
_______________________________ _______________________________
E. Harlan Connary – President Bill Adair - Director
_______________________________ _______________________________
Robert Paradis – Vice President Bill Simpson - Director
_______________________________ _______________________________
Mike Bennett – Treasurer Ken Adair - Director
_______________________________ _______________________________
Sonya Zanes – Secretary Lou Melanson - Director
_______________________________ _______________________________
Ted Burns – Trail
Administrator
__________________________________
Paul Haynes – Head Trail Master
City/Town Clerk’s office, City/Town of _____________________________________
Received and recorded this _____ day of _______________________ 20_____
____________________________________
City / Town Clerk’s Signature
____________________________________
City / Town Clerk’s Name (Please Print)